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Search Content

Tableau Server and Tableau Online let you search content in a variety of ways. The quick search field at the top of the page searches the entire site for matching resources of any kind. Filtered search finds matches using search criteria that are specific to each resource type, such as modified date for workbooks, and connection type for data sources. You can also find workbooks or views that you've marked as favorites.

Both quick search and filtered search support attributes and operators that help you set the scope of the search. For example, you can limit a search to just titles of views, or use operators like and and not.

Tip: Search is not case sensitive.

In this article

Quick search

Use the quick search field at the top of the page to find resources anywhere in the site.

Quick search looks for matching text in resource names, owners, tags, captions, comments, and other information across the site. As you type, the top items that match your search text appear, ordered by relevance. Relevance is based on number of page views, recent activity, and your favorites. For data sources, the number of connected workbooks and views is also considered.

In the search results, you'll see the total number of page views and favorites for a resource. Hover over an item to see a tooltip that tells you more about it.

Note: Quick search restricts searches to published data sources only. To search on embedded data sources (workbooks that use a data connection only), use a filtered search.

Filtered search

With filtered search, you can use a combination of search text and filters to find your content.

Each content page has different filters available that are relevant to the resource type. When you enter a search term and select General Filters, those search options apply to every content type. For example, you could type "sales" and you could get relevant results for that term in the Projects, Workbooks, Views, and Data Sources pages.

  1. Go the page for the resource type you want to search and filter. For example, if you want to search for data connection information, click the Data Sources menu, and then use the Data Source Filters section of the Filters pane.

  2. Enter text in the main search field, and then press the Enter key.

  3. Click a filter, and enter a search term for filter value. Select a filter value, or select from other available filter options.

To remove a filter, click Clear at the top of the Filters pane.

To remove all filters, click Clear All Filters at the top of the Filters pane.

Click the Filters button to collapse or open the Filters pane and reset the filters to their defaults.

The toggle is a dark icon () when the Filters pane is open and a light icon () when the Filters pane is closed.

Search attributes

In addition to a general search, you can limit search on Tableau Server and Tableau Online to a specific attribute such as name, workbook, data source, and so on.

To include a search attribute, use the following syntax in the search box:

<attribute-name>:search-text (with no spaces on either side of the colon).

For example, to return only items whose names contain the words sales or projections, type the following:

name: sales projections.

You can include multiple attributes to further limit a search. For example, to find all dashboards that are owned by Smith, type the following:

sheettype: dashboard owner: smith

A complete list of attributes is shown below.

This attribute... Followed by... Returns
name: search term Items with names that match the search term
title: search term Views with titles that match the search term
caption: search term Applies to views with captions.
owner: user name Items that are owned (published) by the specified users.
Note: Prior to 8.2, owners were listed as publishers in Tableau Server. The publisher search attribute is still supported and returns the same results as the owner attribute.
publisher: user name (See owner above)
project: search term Items that are part of a project whose name matches the search term
comment: search term Views whose comments match the search term
tag: search term Items whose tags match the search term
field: search term Views with matching fields on the rows, columns, level of detail, pages, or encoding shelves
sheettype: view, dashboard, or story Views that are of the matching sheet type
class: type of data source (e.g., mysql) Views and data sources that are associated with the matching type of data source
dbname: name of database Published data sources that are associated with the matching data source
nviews: number Workbooks that contain the specified number of views

Note: Quick search restricts the searches of dbname to published data sources only. To search on embedded data sources (workbooks that use a data connection only), use filtered search.

Search operators

You can use and, or, not, and * with search phrases, including combining them with attributes, to build search expressions. For example, if you want to search for all items that do not match a specific phrase, or to match one phrase or another but not necessarily both.

Operator Definition Examples
and Returns items that match both search terms. sales and marketing; pens and paper
or Returns items that match either search term. west or east; soccer and football
not Excludes items that match the search term following this operator not sheettype:dashboard
* Acts as a substitute for any character or word following or as part of the search term. This operator can be used by itself or at the beginning or end of the search term. This operator is useful when you don’t know the exact term you are searching for. dev* sales*

Spaces and search

If your search phrase includes spaces, punctuation, or reserved terms such as and, or, or not, enclose your search phrase in double quotation marks.